Job Description

Title: Human Resources Assistant

Location - Fountain Valley, CA (5-days onsite)

Duration: 6months (Potential extension)

Shift: 1 st

Job Summary

• Provide administrative support to the local Human Resources Manager.
• Perform various activities including attendance tracking, answering phones, filing, organizing meetings, preparing presentation materials for training activities, event planning and coordination, general affairs/facilities requests, and answering routine questions regarding human resources policies and procedures.
• May identify potential issues for further investigation by local HR Manager.

Job Responsibilities:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Helps in maintaining legal status of sponsored employees in immigration matters.
• Maintain HRIS system for employee full life cycle record maintenance.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• Assist with attendance tracking and payroll validation to include seeking clarification and requesting correction of processing errors, reporting of weekly findings, and distributing checks.
• Assists with new hire onboarding, such as visitor management system, badge process, facility access, and teamwear.
• Assists with planning and execution of special events such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations. HMG Only
• Performs other duties as assigned.

Required Skill, Education & Experience:

• A Bachelor s degree in HR or related fields or equivalent years of experience.
• A minimum of 1-3 years of administrative/office related experience. Experience in corporate HR preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
• Travel Time - Travel may be required within regional facilities from time to time.

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