Job Description

We are seeking a polished, professional, and people-oriented Office Assistant to join our New York team in a Temp-to-Perm capacity. Reporting to the Office Manager/Team Lead, this role provides comprehensive administrative and office support while enhancing the client and visitor experience. The successful candidate will work closely with a collaborative admin team (five Executive Assistants plus Reception) and be the first point of contact for senior leadership and external guests.

• Location: New York, NY (Onsite, 5 days per week)

• Schedule: 8:00 AM – 4:00 PM, with some overtime for client events

• Compensation: $34/hr during temp period (~3 months); $70,000–$72,000 + 5% bonus upon conversion

Responsibilities:

• Greet, welcome, and manage all guests and visitors in a professional, friendly manner.

• Manage visitor system: arrange building access, issue passes, and direct to meeting rooms.

• Answer and route incoming phone calls; respond to general inquiries.

• Manage meeting room calendars and coordinate room reservations using Outlook.

• Support set-up for internal and external meetings, including technology checks and hospitality.

• Provide absence/backfill coverage for the Admin Team and Facilities Coordinator.

• Assist with office administration: stationery supplies, kitchen pantry inventory, stocking, and upkeep.

• Coordinate vendor relationships, car reservations, and desk bookings.

• Support meeting/event planning projects as assigned.

• Perform other administrative duties as needed to ensure smooth office operations.

Required Qualifications:

• Experience: 1–2 years of receptionist, office assistant, or administrative support experience (2+ years preferred).

• Education: High school diploma required.

• Technical: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint). Outlook experience highly preferred.

• Professional Presence: Strong communication and interpersonal skills with a client-focused, people-oriented approach.

• Organizational Ability: Detail-oriented, able to manage multiple priorities and deadlines under pressure.

• Team Player: Flexible, collaborative, and eager to contribute to a supportive admin team.

• Work Ethic: Reliable, self-motivated, with a strong sense of ownership and accountability.

• Ability to adapt to changing needs and prioritize effectively in a fast-paced environment.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.
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